The daily grind in the large format printing business is probably all too familiar to you. Juggling a constant influx of projects, dealing with unique substrates, and coordinating complex finishing work – it’s a lot to handle and things can quickly spiral out of control without the proper systems in place.
But what if there was a way to finally get a grip on the chaos? Enter the enterprise resource planning (ERP) system tailored for large format printing operations. This powerful software brings all aspects of your business together into one unified platform – from estimating and production planning to inventory tracking and customer management.
In this guide, we’ll explore why an ERP could be an ice-breaker for your large format print shop. We’ll talk about what key features to look for, compare some top solutions on the market, and map out a plan for choosing the perfect fit. By the end, you can easily decide if investing in an ERP is the right move.
But first, let’s take an honest look at some of the recurring headaches that come with running a large format print operation. You’ll also see how an ERP provides the ultimate “unfair advantage” for streamlining and optimizing those core large format print processes.
With large format, you’re dealing with a variety of materials – vinyls, fabrics, acrylics, cardboards, and more. Each has its quirks that impact print processes. Then there’s the mind-boggling task of storing and tracking all these bulky goods. An ERP with robust material and inventory tracking easily solves this.
The software optimizes stock levels, reduces waste, and ensures you have the right materials ready for each job. No more mixing up canvas for wallpaper or running out of adhesive vinyl mid-project.
Whether it’s a bottleneck at the finishing stage or a backlog of jobs for your prized large format printer, scheduling is a constant battle. An ERP acts as a central command center where you can view and manage every job, process, and resource in one place.
You’ll see logjams before they happen and can reallocate resources to keep things flowing smoothly. No more surprise all-nighters trying to find workarounds.
Large format print files are massively data-intensive – we’re talking gigs upon gigs for a single graphic. Handling these hefty files is no easy task and can strain your systems. An ERP offers secure storage, file versioning, archiving, and automated routing between departments. You can finally stop digging through dusty backups for say that revised banner art!
Once your impeccable large format prints are hot off the press, the real headache begins – shipping. These large, irregular pieces are a packaging puzzle. Not to mention the logistics of coordinating specialty freight services. With ERP shipping tools, you can estimate costs, manage providers, print labels, and track shipments.
This makes it to escape surprise freight bills that destroy your margins.
In large format printing, identifying the right target markets, reaching potential buyers, and pricing jobs profitably is an ongoing challenge. With so many products being highly customized, it’s extremely difficult to have any kind of standardized pricing system. Beyond just the printing costs, there are variable expenses for substrates, finishing services, installation requirements, and more.
Without a structured way to manage this complexity, your sales and marketing efforts will constantly be shooting in the dark.
Large format printing equipment is massive, with the floor space to match. Scaling up capacity requires a huge upfront investment in new machines and facilities. You can’t make that decision lightly. You need comprehensive data on your current production volumes, utilization rates, throughput, profitability by job type, and more. That’s the only way to ensure scaling decisions are aligned with real business demands and revenue opportunities.
With those must-have features in mind, let’s run through some of the leading ERP solutions built for the large format printing world. This table provides a quick glance of the products:
| ERP System | Target Market | Deployment | Technology Platform | Integration Capabilities | Large Format Printing Relevance | Key Strengths for Large Format |
| PrintVis | Mid to large print shops | On-premise or cloud | Built on Microsoft Dynamics 365 Business Central | Integrates with Microsoft products and other software via API | High – robust and ERP solution that can be tailored to the unique workflow, production, and business management needs of large format printing operations. | Flexibility of the Microsoft Dynamics platform for customizing to large format needsIntegrated CRM and financial management for large format business operationsAbility to leverage Microsoft BI tools for large format business analytics |
| EFI Pace | Mid to large print shops | On-premise or cloud | Proprietary | Integrates with other EFI products | High – Specific features for large format workflow, including dedicated estimating tools for large format jobs and integration with EFI’s Fiery XF color management system. | Robust estimating and quoting for large format jobsIntegration with EFI’s wide format printing and color management solutionsStrong scheduling and shop floor data collection for optimizing large format production |
| Avanti Slingshot | Medium to large print companies | Cloud | Proprietary | Integrates with third-party software via API | Medium – Supports large format as one of multiple print workflows. Offers tools for managing large format substrates and job planning. | Integrated CRM for managing large format customers and ordersScheduling and production planning tools that can handle large format jobsInvoicing and financial management for large format work |
| EPMS | Small to mid-size print and packaging companies | On-premise | Proprietary | Integrates with other Neps products | Medium – Supports large format as part of a broader print ERP system. Includes tools for managing large format inventory and job costing. | Robust financial management and job costing for large format workInventory management tools for tracking and optimizing large format substrate usageScalability for large volume large format operations |
| PrintIQ | Mid-size to large print, packaging, and labeling companies | On-premise or cloud | Proprietary | Integrates with third-party software via API | High – Offers specific modules and features for large format workflow, including tools for managing installation projects and generating proofs for large format jobs. | Customizable workflow automation for large format operationsTools for managing complex large format installation projectsIntegration with large format RIPs and proofing systems |
| Tharstern | Small to mid-size print and mail operations | On-premise or cloud | Proprietary | Integrates with web-to-print and prepress systems | Medium – Supports large format as part of a broader print and packaging ERP. Includes features for estimating and planning large format jobs. | – Advanced estimating capabilities that can handle complex large format jobsProduction planning and scheduling tools that can optimize large format capacityBusiness intelligence tools for analyzing large format profitability |
Built on Microsoft’s powerful Dynamics platform, PrintVis is an extremely flexible and scalable print MIS that can be customized to your exact large format needs – whether that’s production scheduling, material management, or quality control. Key strengths are its built-in CRM for total customer visibility, ability to leverage Microsoft’s top-notch BI tools, and full integration to the Microsoft tech stack.
Caption: PrintVIs Shop Floor Role Center
As an affordable cloud solution, PrintVis is quick to deploy and provides a lower total cost of ownership compared to traditional on-premise options. It’s designed to meet the printing demands of businesses of all sizes across flexo, label, wide format, apparel decoration, and other segments.
Formerly EFI Pace, this proven industry platform offers EFI’s most advanced large format printing tools in one robust package. Their estimating capabilities are particularly strong, expertly handling complex jobs with multiple substrates, finishing processes, and even installation services. Seamless integration with EFI’s own wide format printing and color management solutions is a huge value-add.
Caption: ePS Pace Dashboard
While not dedicated purely to large format, EPMS deserves a look for its impressive inventory control and material optimization abilities. If your operation is higher volume, their strong job costing and financial management features could be a significant plus.
Caption: EPMS Dashboard
Slingshot is an attractive option for smaller shops or ones just getting started in large format. It covers the basics like scheduling jobs, managing diverse substrates, integrated estimating and customer management.
This on-premise or cloud ERP is targeted at midsize to large printers, packagers, and label companies. While not solely focused on large format, PrintIQ offers specific modules and features tailored for those workflows. This includes tools for managing complex large format installation projects and generating accurate proofs.
Caption: PrintIQ Dashboard
Key strengths are its customizable workflow automation capabilities for large format operations and pre-built integrations with popular RIPs and proofing systems in this space.
As more of a general print and mail operations ERP, Tharstern’s core solution supports large format printing as one component. It provides features like advanced estimating tailored to handle complex large format job specs as well as production planning and scheduling tools that can optimize large format capacity.
Caption: Tharstern Quotes Module
For smaller to midsize print shops that do large format work among other services, Tharstern’s comprehensive approach and business intelligence tools could be a viable option.
You now know the major ERP products out there, so let’s look at their essential capabilities. Top solutions like PrintVis, powered by Microsoft Dynamics 365 Business Central, deliver:
With drag-and-drop planning boards and dynamic capacity calculations, you can optimize the entire workflow and adjust on the fly as priorities shift.
Being able to forecast material needs and optimize stock levels is huge for large format work.
Picking the perfect ERP for your large format business doesn’t have to be overwhelming despite the many available options. Here are the key things to looks out for:
Successful implementations take a lot of planning and attention to detail. Given the costs and timelines, it is prudent to have someone with deep expertise in implementation, who has the benefit of having done this multiple times. Make sure you choose the right ERP consultant or vendor and avoid the seven most common oversights by asking these questions:
It’s important to insist on live demonstrations of the system handling your company’s specific workflows and data.
At the end of the day, the right large format printing ERP provides a unified, digital backbone to streamline and optimize all your core processes. And if you’re ready to take that leap, solutions like PrintVis powered by Microsoft Dynamics 365 Business Central check all the boxes. Its flexibility to customize for unique large format needs, affordable pricing model, and quick deployment timelines make it an attractive option for businesses like yours looking to drive productivity and profit margins.
Our team of experts can guide you through evaluating if an ERP like PrintVis is the right fit, and ensure a smooth implementation tailored to your large format operations. Book a demo with our team to learn more about how PrintVis can transform your large format printing workflows.